Destination wedding will add the additional layer of festivity to your big day, whether you’re going to the mountains or heading to the beach. When you’re asking the guests to travel, there are a couple of things you have to keep in mind. Here are the tips for planning a destination wedding.
Before the booking, consider tourist seasons. If your dream date is during the peak season, hotel and flight costs could be higher. Pick a date during the shoulder season – the planning will be easier and the cost will be more affordable. You should also consider weather patterns, such as monsoon or hurricane seasons.
If the destination wedding will last 4 days, don’t plan the wedding for the day after everyone arrives. Have a buffer day between the guest arrivals and wedding, to allow last-minute cancellations and travel changes.
Give your guests a notice about travel as far in advance as possible. Send save the date cards as soon as you have booked the venue – even if it’s 6-9 months in advance. This will give the guests enough time to look at the travel tips and room blocks you have provided. It will also give them enough time to renew passports.
Secure as many group rates as you can. In addition to the hotel room blocks, provide a group rate for flights. Also check about group rates with local transportation companies (car rentals, shuttles).
You don’t have to plan every single activity or host every single meal for the guests, but take the time to compile some recommendations and suggestions for the days surrounding the wedding. Provide contact information for best restaurants and local activities. You can also schedule some cost-free activity, like hiking. Consider hosting a morning-after brunch or a welcome party.
Make sure to have a wedding website filled with useful information. In addition to dates, group rates and hotel room blocks, post recommendations for restaurants, dress code, ideas for activities.
Assemble a welcome bag for your guests. Include local maps, water bottles, sunscreen, treats and snacks – be sure the items fit the destination and wedding theme. Also print an itinerary for the trip.
Do you have any tips for planning a destination wedding?
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